The Media Files section is separate from your photo uploads (Photos) and is designed to store all the additional assets you use to customise your galleries and branding on Photohawk.
Media files are not photos intended for sale or sharing with customers. Instead, they are supporting materials that help you design, brand, or protect your galleries.
What Are Media Files?
Media files include any non-photographic assets you upload to enhance your gallery presentation or watermarking. These may include:
Watermarks - Security or branding
Logos
Listing images - Gallery thumbnail photo
Event banners - Top of gallery
this can be make clickable to send customers to another websiteFrames or borders
Cover Photo - sits behind the gallery name
Any other graphic elements used for design or event branding
These files are stored in your Media section for easy access whenever you’re configuring gallery settings.
How Media Files Differ From Photos
Photos | Media Files |
Uploaded to share or sell | Uploaded to support gallery setup and branding |
Displayed in your gallery | Not shown as part of the gallery images |
Scanned and tagged by AI | Used only for watermarking or branding |
Can be purchased | Cannot be purchased |
Affect storage usage | Stored separately |
Organising Your Media with Folders
To help keep your workspace tidy and easy to navigate, Photohawk allows you to create folders within the Media Files section.
You can organise your assets into categories such as:
Watermarks
Branding frames
Event logos/Sponsor graphics
Cover images
Portrait vs Landscape overlays
Seasonal or event-specific folders
Using folders helps streamline your workflow, making it easier to find the right assets quickly — especially useful for photographers who manage multiple events or branding materials.
Where to Upload Media Files
You can upload and organise your media files by going to:
Dashboard → Media
From here, you can upload, rename, move, or delete files, as well as arrange everything neatly into folders.