You can invite photographers (or other team members) to your Photohawk account so they can upload photos, view sales, or help manage galleries — depending on the role you assign.
Step 1: Access your Users settings
Log in to your Photohawk account
Open the Account dropdown menu (top right)
Select Users
Here you’ll see a list of all current users on your account and their assigned roles.
Step 2: Invite a new user
Click the Invite User button
Enter the following details:
Email address
First name
Last name
Choose a Role for the user (see role descriptions below)
User roles explained
When inviting a user, you can assign one of the following roles:
Owner
Full access to the organisation, including billing managementAdministrator
Full access to the account except billing managementPhotographer
Can upload photos into galleries onlySales Person
Access sales information only
Step 3: Choose gallery access
Next, select which galleries the user should have access to:
All galleries, or
Specific galleries only (select from the dropdown)
This is useful if photographers are only working on certain events.
Step 4: Send the invite
Click Invite
An email invitation will be sent to the user
Their details will appear in your Users dashboard
What does the invited user receive?
The invited user will receive an email similar to the following:
You’ve been invited to access a Photohawk account.
To get started, simply log in within the next 30 days to activate your account and start collaborating.
(Organisation and user details will reflect your account.)
Once they accept the invite and log in, they’ll have access to:
Your Photohawk account
Only the galleries and permissions you selected for them
Editing or removing a user
At any time, you can manage users directly from the Users dashboard:
Locate the user you want to update
Click the ellipsis (⋯) in the top-right corner of their user card
From here, you can:
Edit their role
Update their gallery access
Remove them as a user
Changes take effect immediately.
Need help?
If you run into any issues inviting users or managing roles, our support team is happy to help.
support@photohawk.com