You can invite users (photographers or other team members) to your Photohawk account so they can upload photos, view sales, or help manage galleries — depending on the role you assign.
Step 1: Access your Users settings
Log in to your Photohawk account
Select Team & Users
Here you’ll see a list of all current users on your account and their assigned roles.
Step 2: Invite a new user
Click the Invite User button
Enter the following details:
First name
Last name
Email address
Choose a Role for the user (see role descriptions below)
User roles explained
When inviting a user, you can assign one of the following roles:
Owner
The account holder — full, unrestricted access.Everything an administrator can do
Manage the plan, billing and closing the workspace
Full access to everything in the workspace
Administrator
Full day-to-day management of the whole workspace.Manage every gallery, order, customer, product and coupon
Access billing, payouts, team and workspace settings
Photographer
Uploads and organises photos & videos in their galleries.Upload and manage photos and videos
Work only in the galleries they're assigned to
Sales Person
Handles orders & sales for their galleries.View and manage orders and sales
See customers for the galleries they're assigned to
Step 3: Choose gallery access
Next, select which galleries the user should have access to:
All galleries, or
Specific galleries only (select from the dropdown)
This is useful if photographers are only working on certain events.
Step 4: Send the invite
Click Invite
An email invitation will be sent to the user
Their details will appear in your Users dashboard
What does the invited user receive?
The invited user will receive an email similar to the following:
You’ve been invited to access a Photohawk account.
To get started, simply log in within the next 30 days to activate your account and start collaborating.
(Organisation and user details will reflect your account.)
Once they accept the invite and log in, they’ll have access to:
Your Photohawk account
Only the galleries and permissions you selected for them
Editing or removing a user
At any time, you can manage users directly from the Users dashboard:
Locate the user you want to update
Click on the drop down menu to change the users role
Click on the Bin icon to delete user
Click the Pencil icon on the right of the users row
From here, you can:
Edit their role
Edit their email
Update their gallery access
Remove them as a user
Changes take effect immediately.
Need help?
If you run into any issues inviting users or managing roles, our support team is happy to help.
support@photohawk.com